Best Alternatives to Gmail: The Apps Fit for Purpose

Have you ever wanted to gather all of your email accounts in a single application? Without having to switch between 3-4 different email tools?

What if I told you that for the last 18 months I haven’t opened any of my Gmail accounts through the standard Gmail application? I haven’t, and it’s not a lie.

Throughout this whole period, I was using a Gmail alternative email application.

We, humans, don’t like change once we get comfortable.

Even if we see glitches with the time as it passes, we tend to care about the burden, rather than caring about the thought of making a change and passing through the learning curve again.

Is Gmail Fit for Purpose?

It took us nearly a decade to shift from the good-old-well-know Gmail application before we released that the busy business person has “email pain.”

The way we read, digest, and process emails in Gmail is no longer “fit for purpose.”

This trend could be easily supported by the number of Startups tried to resolve this problem by building an innovative product which is “fit for purpose.”

One entrepreneur, a CEO of an 8-digit startup (ex-startup), and one big problem – perpetually piling emails and tasks and not a single tool available to help him get his head above the pile of emails.

Between 2014 and 2018 the average office worker received about 90 emails a day and sent around 40 business emails daily.

Do you think that it is possible to keep track of all of your emails in an old-fashioned way?

We work in a highly distractive environment, where it is hard to keep our attention sharp all the time.

We Use Sticky Notes and Journals to Remember What’s Next

Once I referred to the problem of the lack of proper email visualization.

We are accustomed to reading emails in a horizontal view, where emails get buried, and tasks cannot be tracked.

One rule for a system to work is to have a trackable workflow; this is what we call agility.

Once we have this setting, and by following some basic agile and lean principles, the work will have a better chance to flow.

And this is the main focus of the current Gmail alternatives, many of which excel their service by providing free alternatives to collect Microsoft Outlook, Gmail, and Yahoo in one service.

The first thing I would like to mention here is that it is very difficult and time-consuming to build such a product.

This is like building 3 different email applications simultaneously and wrapping them into one application without interfering with each other.

Now, imagine the human capacity needed for a company to build this magic product, for free.

Yeah, not many companies will start a such endeavor.

And there aren’t many on the market.

Most of the products are focused on one email client.

So What Are the Best Alternatives to Gmail?

Okay, I can’t count them all.

There are quite a lot of alternatives to Gmail, and most of them I’ve tested myself.

Plus, no tool could be the right solution for each user.

Thus, it will be more beneficial for the user to know what to look for when searching for the best alternatives to Gmail, especially after Gmail shut down Inbox.

So, here are the basic features you need to have in a good alternative to Gmail.

  • To integrate with Gmail, Outlook, and possibly Yahoo mail (or another email provider)
  • Workflow, tasks, and email visualization board
  • Ability to create standalone tasks, to add notes and to-dos to any card
  • A system for project management
  • Tag and filtering option
  • A way to create prioritization signals, such as Due dates
  • Timeline with all of the appointments for your day, if possible, a separate calendar view
  • Snooze!
  • Ability to delegate tasks to your team or colleagues
  • Ability to group cards in batches for easy processing
  • A great support team, willing to teach you new methods of work and productivity principles

If you can find a tool, which covers these requirements, then, I will definitely rank it among the best alternatives to Gmail.

If it doesn’t, then dig more.

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